ARTICLE 6.1. General Regulations
6.1.1. Students’ self-governance of International Black Sea University is students’ representative organ which is chosen by the students of the university faculties with a public, equal, straight and secret ballot rule, with the demand of Georgian Law “On higher education“.
6.1.2. Legal status of Students’ self-governance is defined by the law of Georgia “On higher education”, university Charter and the following Regulations. The activities of Students’ self-governance are carried out, observing these regulations.
6.1.3. Students’ self-governance is a students’ self-governance system made up by the students of university, which, besides the occasions foreseen by law, acts in agreement with university administration. Students’ self-governance is not a juridical person.
Though an independent structure within the University, Students’ Self-Governance has to work in consistency with the university regulation. The activities the Students’ Self-Governance carries out are controlled by the Board of Students’ Self-Governance. Students cannot arrange programs that Students’ Self-Governance does not approve of and at the same time discrepant with the university regulation. If the Students’ Self-Governance acts contradictory to the University regulation, the work of the Students’ Self-Governance is brought to a standstill temporarily during the time determined by the university.
6.1.4. The rules of elections of students’ self-governance and its organs are defined by this regulation.
6.1.5. Elections to Students’ self-governance are held once a year, in the beginning of fall semester not later than 20 days after it begins.
1. Students’ self-governance function ends up by the end of 2nd semester.
2. HSCSD department supports social and scientific activities, programs, etc.
3. University holds the right for any change on the regulation if there are any useless or unneeded for university or for students’ statements.
4. Except special cases, functioning of students’ self-governance should follow the hierarchical structure.
5. Students’ self-governance acts in cooperation with HSCSD.
6. Students’ self-governance can not publish, distribute, and hang announcements inside or outside of the campus. Otherwise it is accepted as a disciplinary case.
7. Students’ self-governance can not be involved in political events. Also its action should not affect the university name negatively. Otherwise, it will be viewed as a disciplinary case and cause temporary standstill of its activity during the time determined by the university.
8. A student, who has or gets a disciplinary punishment, can not be a member of students’ self-governance. If s/he is already a member of students’ self-governance, his/her membership is automatically canceled.
9. Under HSCSD a disciplinary board dealing with events organized by student self-governance (picnics, etc.) is assigned, and the board manages and gives decisions for disciplinary cases for all actions, programs, meetings if any student trespasses disciplinary rules.
6.1.6. Students’ self-governance in agreement with administration has its own room and inventory (chairs, tables, telephone, computer, printer, blackboard and stationery) and a seal.
6.1.7. Students’ self-governance is independent. The actions of self-governance should comply with the university regulations and mission, as well as the law of Georgia “On higher education”. Students’ self-governance has to carry out all its activities in cooperation with the department of Health, Socio-Cultural and Sport activities Department (HSCSD) both inside and outside university. Any kind of suggestions made by students’ self-governance will be responded by the rector of IBSU within one week’s time.
6.1.8. The address of self-governance is: Tbilisi. Agmashenebeli Kheivani, 13th km. #2
ARTICLE 6.2. Definitions of Terms
6.2.1. Definition of terms used in regulations.
a) University – International Black Sea University.
b) University administration – all circles of governing organs of International Black Sea University which rule and administrate the university and educational process.
c) Faculty – educational, scientific and administration part of International Black Sea University, which maintains students’ preparation in one of several professions and rewards them with corresponding academic diplomas.
d) Student – person, who by the law “On higher education” and IBSU regulations was admitted to the university and is studying in it at a Bachelor program.
e) Students’ self-governance – representative organ of students of International Black Sea University.
f) Class – unification of all students from the same year and the same department.
ARTICLE 6.3. Goals of Students’ Self- Governance
6.3.1. The goals of students’ self-governance are:
1. To represent and protect interests of the students in relationships with governing organs of the university.
2. To help students to protect and realize of their rights, independence and legal interests.
3. To help students to receive high-level education, help university administration in educational process development, help to develop and spread non-formal education (conferences, intellectual games).
4. To create optimal situation for students’ social-cultural, sports, holiday, and other needs, to diversify students’ life.
5. To help students of different nationalities to set close relationships between each other and to explore their cultures within the university.
6. To organize communication with other universities’ students self-governances and other student organizations.
7. To provide students with all needed information which are in self-governances’ competence and play a big role in orienting newcomer students of University.
ARTICLE 6.4. Rights of Self-Governance
6.4.1. Students’ self-governance in the frames of its competence:
a) helps to protect students’ rights,
b) The representative of the faculty must be approved by the faculty board. If the representative of faculty is no working consistent with faculty, the dean of faculty can advice to student council for replacing and new representative of the faculty will be chosen among faculty heads in students’ council.
c) works out suggestions and deals with problems occurring at university and introduces them to Faculty Boards; the head of student self-governance can participate in university administrative and academic board meetings with the invitation of the rector of IBSU,
d) systematically evaluates the work of academic personnel in cooperation with Quality Assurance Service (QAS),
e) Represents students’ interests in relationships with ruling organs of university.
6.4.2. Budget of Self-Governance
a. Students’ self-governance has the right to propose a one-year plan of self-governance to the University Administrative Board meeting and demand corresponding financing.
b. Every year the students’ self-governance budget should be prepared by the new students’ self-governance members.
c. The budget of the students’ self-governance, after approval by the head of HSCSD, will be submitted to the Administrative Board for final approval.
d. The Rector may give additional funding for students’ self-governance or cut the budget according to university financial conditions.
e. The head of HSCSD is responsible for the realization of the budget of students’ self-governance.
f. The university budget for health, socio-cultural and sports events are under the HSCSD. HSCSD can not spend money on issues other than health, socio-cultural and sport. The culture which does not represent country’s culture will not be realized.
g. Self-governance has the right to direct the received budget according to the schedule in cooperation with HSCSD.
6.4.3. Students’ self-governance has the right to organize meetings, debates, discussions, trainings, intellectual games, educational, literature, sports, cultural, entertainment, scientific and other events allowed by the law to achieve the goals. Students’ self-governance has the right to organize charity events.
6.4.4. Students’ self-governance has the right to collaborate with other university student organizations, and international student organizations.
ARTICLE 6.5. Membership of Students’ Self-Governance
6.5.1. The member of students’ self-governance is a student who will be elected according to the electoral system described in article 5.12. to students’ self-governance.
6.5.2. Authority of the member of students’ self-governance member is defined by 1 academic year.
6.5.3. Authority of the member of students’ self-governance starts from the moment he/she has been elected and ends:
a) according to the personal application,
b) at the moment of getting a position in administration of the university,
c) if the person is no longer a student,
d) if a student is subjected to a disciplinary penalty because of the violation of university regulations, mission and the law of Georgia about higher education,
e) by the decision of self-governance that the person is no longer effective or if the person does not participate in any meetings without any information.
6.5.4. Students’ self-governance has the right to grant an honor title to a person who will not be a student of the university and on whom are not spread the norms considered in this regulation. A titled person does not have a right to vote.
6.5.5. In case when the right of the member of self-governance has expired before the date, a new member of self-governance becomes the person who received the majority of votes but not enough to become a member of self-governance in the last elections. If two people have equal votes the new member is chosen by members of the self-governance. The new member has the rights of self-governance member during the period of time left for the previous member. The candidates can not vote in this election.
ARTICLE 6.6. Rights and Duties of the Self-Governance Members
6.6.1. A member of self-governance has the right to:
a) participate in the work of self-governance ruling organs,
b) vote at the meetings,
c) give suggestions to the ruling organ of self-governance in order to achieve the goals described in this regulation,
d) elect and be elected in self-governance ruling organs,
e) participate in events organized by the ruling organ of self-governance or plan and have them done by him/her selves.
f) receive all information from self-governance members about their work,
g) receive support from students’ self governance to defend the rights and interests of the member.
6.6.2. A member of self-governance has to:
a) perform the duties according to students’ self-governance regulation,
b) protect the name, authority and property of students’ self-governance,
c) help in establishing healthy relationships between students and ruling organs of university,
d) the Student Self-governance can arrange daily picnics around the country every term once each day aimed at only the council members in the knowledge of HSCSD. The transport expenses of the trips or picnics belong to the participant students themselves, while the expenses about catering either meet by the university through preparing in its own kitchen or a determined fee of the year is given per student.
e) During the trips or picnics, using alcohol and acting immorally are absolutely prohibited. The students behaving contrary to these will commit a disciplinary offence and the ones who are exposed to disciplinary punishment once will not attend to any trips or picnics for the second time.
f) Some other type of picnics held at the university can be arranged by means of class supervisors with the participation of counselor teachers.
ARTICLE 6.7. Ruling Organs of Students’ Self-Governance
6.7.1. Organs of self-governance are:
a) General meeting of self-governance members.
b) President of self-governance.
c) Self-governance board.
d) Executive departments.
ARTICLE 6.8. General Meeting of Self-Governance Members
6.8.1. General meeting of self-governance members is the supreme representative organ of student self-governance, which includes all elected members of students’ self-governance.
6.8.2. General meeting of students’ self-governance members is held at least once per semester. Information about the date and the agenda of general meeting of self-governance members is distributed to the members of self-governance 7 days before the meeting date.
6.8.3. General meeting of self-governance has the power to take decisions if 70% of members attend it.
6.8.4. General meeting of self-governance has the right to:
a) elect the president and the heads of departments of the self-governance by the majority of the votes attending the meeting,
b) dismiss the president of self-governance, by the decision of 70% of members by voting,
c) confirm the one-year acting plan of self-governance,
d) confirm the changes in self-governance regulations by the decision of majority of attending the meeting, and later to be discussed at the Academic Board,
e) the president of the students’ self-governance has the right to hold an extraordinary general meeting of members, this right also has 70% of self-governance board members or 25% of self-governance members.
ARTICLE 6.9. President of Self-Governance
6.9.1. A member of self-governance - a student from any year of education - can be elected the president of self-governance.
6.9.2. The President of self-governance will be elected by the members of students’ self-governance for 1 year, by secret ballot, by simple majority of the self-governance members included in the list.
6.9.3 The right to nominate the candidate for the president has one fifth of the whole composition of the self-governance members.
6.9.4. In case if none of the candidates receives enough votes, the second tour will be held for those two candidates who received the highest number of votes. In case if in second tour also none of the candidates receive enough votes, there will be reelection held in term of 5 days.
6.9.5. The President of self-governance:
a) leads the meetings of self-governance board,
b) represents the self-governance to the International Black Sea University faculty boards,
c) coordinates the work of the self-governance organs,
d) holds the meeting of students’ self-governance board,
e) nominates the candidates of the heads of executive departments to general meeting of the members for approval,
f) represents the students’ self-governance in the relationship with self governmental organizations, notifications and third persons,
g) holds general meeting of self-government members.
6.9.6. President’s rights will expire before the date:
a) according to the personal application,
b) if he/she gets an administrative position at the university,
c) by the decision of self-governance that the person is no longer effective or if the person does not keep in touch without any information,
d) in case of violation of the law of Georgia or self-governance regulation in the way of impeachment. For impeachment it is necessary to have an agreement of 70% of the students’ self-governance members included in the list.
6.9.7. In case when the president’s right are expired before the date there will be a new president elected in the term of ten days (before the election of new president the head of internal department will do the work of ex-president.).
ARTICLE 6.10. Self-Governance Board
6.10.1. Representative organ of students’ self-governance is the self-governance board, which includes the president of self-governance and the heads of self-governance executive departments.
6.10.2. Board defines the main priorities and goals of the self-governance for the year. It defines the main principles and directions of the executive departments.
6.10.3 Board meets once in two weeks during the educational period.
6.10.4. Board meeting is in power if the majority of the members included in the list attend. Decision is made by the majority of attending members. In case if the votes are divided equally, the president has the right for two votes. An extraordinary meeting can be held by the President of the students’ self-governance can hold or by the written application of 70% of board members.
6.10.5. Self-governance board has the right to:
a) define the priorities of the year, work on the annual plan.
b) discuss and if needed approve the necessary programs and projects of self-governance, which will be introduced to the board by the members of self governance,
c) make changes in regulations by the approval of 70% of all members and the approval of university academic board and introduce it for the discussion at the general meeting.
ARTICLE 6.11. Executive Departments
6.11.1. In order to achieve the goals of self-governance the following departments are created:
a) Internal department - protects students’ right, interests and independence, helps students to solve the problems inside the university, is a connecting circle between students and administration.
b) Education and science department - helps to improve the quality of education and spread of extracurricular education in the university.
c) Culture and entertainment department - organizes cultural and entertaining events. Organizes excursions and picnics for the students. Helps other departments in organizing the planned events.
d) External relationships department - systematically communicates with students' self- governance and other governmental and non-governmental organizations of other universities.
e) Sports department – organizes sports events and tournaments in different kinds of sports.
ARTICLE 6.12. Self-Governance Elections
6.12.1. Elections of students’ self-governance are held once a year, in the beginning of fall semester not later than 20 days after it begins.
For the chairmanship of the Students’ self-governance, the first grade and the students who received a 4-year education but did not graduate cannot become candidates.
6.12.2. Every student has the right to participate in elections of self-governance.
6.12.3. Elections are made by common, equal, direct and secret ballot rule.
6.12.4. Elections will be acknowledged if minimum half of all students participate in them.
6.12.5. Electoral system is for any year students. In order to organize elections, university is divided into electoral blocks according to the faculties; students of the faculties choose 1 student for self-governance president, 1 student for faculty representatives, and 1 for department representatives to the self-governance. One student can not have more than one duty. The student chosen for more than a duty is brought to the highest position. For his/her ex-position, the student who received the most votes will become the candidate.
6.12.6. The members of the Self-Governance Board are:
a) The Head of the Self-Governance: elected by all students
b) The Head of the Faculty: elected by the students of the faculty
c) The Head of the Department: elected by the students of the department
d) The head of the Class: elected by the classmates